December Release #2

We made the following updates to Maecos.

Our final release of the year brings together a feature-packed set of updates, finishing strong before we head into the new year.

Document Approval flows

On popular request, we introduced an approval workflow engine to Maecos Document Management, so you can enforce compliance, capture audit trails, and accelerate review cycles.

Define approval flows per document type and category

• Document types (Work Instruction, SOP, Manual, etc.) can now each have their own default approval flow.

• Document categories allow you to override or refine flows globally or on a per-type basis, ideal for region- or product-specific requirements.

• If no flow is defined, authors can still request an ad-hoc review by selecting individual approvers.

Revision and approval timeline view

Flexible approval groups and quorum rules

Create Approval Groups by selecting individual users, entire teams, profiles, positions or skills. Build reusable flows with multiple steps, serial or parallel, and quorum rules.

Approval flow configuration options

Automatic initiation and compliance timeline

Authors submitting a draft for publication will automatically trigger the relevant approval flow and notify the first step’s approvers. Approvers can Accept or Request Changes, driving new revisions as major or minor edits.

A clear timeline shows every approval action, for visibility during review and a complete audit record afterwards.

Submitting a new revision and selecting revision kind

Learning paths, now shown on a timeline

Learning paths used to be an ordered list of skills with one overall deadline. That made it hard for employees to understand the pace: what should happen this week, and what can wait?

Learning paths are now visual timelines, calculated from each employee’s enrolment date, so the expected timing is clear from the start.

Learning path timeline for a machine operator, based on enrolment date

Individual timing per skill (not one deadline for everything)

Each skill or course now gets its own start and end window, automatically calculated from:

• the employee’s start date

• the configured timing for each step

So you can schedule “must-have” onboarding topics immediately, and plan advanced skills later—matching how training actually unfolds on the floor.

HR and L&D can preview the employee timeline while configuring a learning path.

Maecos Learning

This release bundles a set of practical updates:

• A new Training content report is now available under Training → Reports, letting you report on individual course content items (not just entire courses).

• The course catalogue has been updated with a cleaner presentation. Enrollment details and linked skill status are easier to spot while browsing.

• Employee details: HR can edit position assignments directly on the employee page, and you can now see which position-linked learning paths the employee has but isn’t enrolled in yet.

• Position details: You can quick search in assignment history.

• Position edit form: Added a one-click option to end a position today, and an option to auto-enroll employees into learning paths linked to the position.

• We’ve added more filters to the skill matrix, including quick search for employees and skills, plus filtering skills by course content type (for example: e-learning only).

• And the team skill matrix is no longer a limited view: it now supports the same filters as the full skill matrix.

Other Improvements

• It is no longer possible to start inactive checklists. Some customers were frequently using checklists that are inactive. To ease the transition we have automatically activated every checklist that was instanced in the past three months.

• Permission search is now case insensitive

• The checklist definition list can now be filtered by checklist definition number