Use Cases & Examples Checklists

(hourly) Quality checks (QA)

Routine inspections conducted during or after production to verify that products meet defined quality standards and specifications. They often include visual inspections, measurement verification, and documentation of deviations or defects.

FLT Checks (Warehousing)

Forklift Truck (FLT) checks are daily or pre-shift inspections to ensure that vehicles are safe to operate. Operators confirm the condition of brakes, tires, forks, and safety systems before use, reducing the risk of mechanical failure or accidents.

Ladder inspections (EHS)

Regular checks to verify that ladders are safe, stable, and free of damage such as cracks or loose rungs. Documentation ensures compliance with safety standards and prevents fall-related incidents.

Weight control checks (QA)

Routine verification of product weights to ensure compliance with declared specifications and legal tolerances. Results are used to adjust filling equipment and maintain consistent product quality and cost control.

Periodic Safety Inspections (EHS)

Scheduled evaluations of work areas, equipment, and procedures to identify potential safety hazards. Findings are used to drive corrective actions and maintain compliance with internal and legal safety requirements.

Product & Packaging (QA)

Checks to ensure that both product quality and packaging integrity meet standards before shipment. Includes label verification, seal integrity, correct coding, and presentation according to customer or regulatory requirements.

Equipment commissioning (Engineering)

A structured process verifying that new or modified equipment operates safely and according to design specifications. Involves functionality testing, calibration, documentation, and sign-off before production use.

Security rounds (Facilities)

Routine patrols and inspections of the premises by security personnel to verify that entry points, lighting, and surveillance systems are secure. These checks help deter unauthorized access and ensure site safety.

Pre-shift risk evaluations (EHS) (QA)

Daily assessments conducted before production starts to identify potential safety, environmental, or ergonomic risks. Ensures preventive measures are in place and that all team members are aware of safe working conditions.

Safety Equipment Inspections (EHS)

Regular verification that safety-critical items like fire extinguishers, eyewash stations, emergency showers, and alarms are functional and accessible. Ensures readiness in case of emergencies.

Traceability Checks (QA)

Verification that all materials, batches, and processes can be traced from raw material to finished product. Ensures compliance with food safety, pharmaceutical, or regulatory standards and enables efficient recall management.

5S-Audits (Operations)

Systematic audits evaluating workplace organization based on the 5S principles (Sort, Set in order, Shine, Standardize, Sustain). The goal is to maintain a clean, efficient, and safe work environment.

Safety tours (EHS)

Structured walkthroughs by management or EHS teams to engage with operators, observe conditions, and reinforce safety culture. Findings and discussions are recorded to drive continuous improvement.

Autonomuous Maintenance (Operations)

Part of TPM (Total Productive Maintenance), where operators take ownership of basic maintenance tasks like cleaning, inspection, and lubrication. Builds operator awareness and prevents unplanned breakdowns.

Change Overs (Operations)

Controlled procedures for switching a production line from one product to another, minimizing downtime and contamination risks. Includes cleaning, setup adjustments, and verification steps.

Line Clearance (Operations) (QA)

A critical quality assurance step ensuring that all materials, labels, and products from the previous run are removed before a new batch starts. Prevents mix-ups and ensures product integrity.

Incoming deliveries (API) (Warehousing)

Checks on arriving raw materials or components to confirm delivery accuracy, condition, and compliance with specifications. Documentation ensures traceability and quality at the point of receipt.

Material Preparation (API)

Steps to verify, weigh, and prepare raw materials for use in production according to defined recipes or process orders. Ensures consistency, accuracy and compliance with GMP or internal standards.

Labo checks (QA)(Labo)

Routine laboratory tests performed on in-process or finished products to verify compliance with chemical, physical, or microbiological standards. Ensures consistent product quality and regulatory adherence.

Gemba walk (Operations)

Structured on-site observations by leaders to engage with operators, review process performance, and identify improvement opportunities. Focused on aligning daily operations with safety, quality, and efficiency standards.

Sample Management (QA) (Operations)

Systematic handling and documentation of product samples taken during production or packaging. Ensures proper storage, labeling, and traceability for later testing or investigation.

Periodic cleaning (Operations) (QA)

Scheduled cleaning activities of equipment and production areas to prevent contamination and maintain hygiene standards. Often verified and documented as part of GMP or food safety programs.

Monthly financial reporting (Finance)

Compilation and analysis of key financial data such as costs, budgets, and variances. Supports management in evaluating performance, forecasting, and decision-making.

Process Confirmations / Health Checks (Operations)

Regular reviews to verify that standard work and process parameters are being followed correctly. Supervisors or team leaders observe operations to ensure stability, quality, and adherence to best practices.

Meetings Hygience (Leadership)

Regular reviews of hygiene performance and compliance led by leadership teams. Aims to reinforce hygiene culture, address deviations, and ensure continuous improvement in food safety and housekeeping standards.

Quarterly glasregister (FS)

Scheduled inspections and documentation of glass and brittle plastic items to prevent contamination risks. Findings are tracked and corrective actions implemented in line with food safety requirements.

Internal audits (FS)

Planned evaluations of processes and documentation to verify compliance with internal food safety systems and external standards. Audit outcomes support continuous improvement and certification readiness.

LOTO Procedures (EHS)

Defined process for safely isolating and locking out energy sources during maintenance or repair work. Prevents accidental equipment start-up and ensures worker safety through strict authorization and documentation.

Removing unattended LOTO locks (EHS)

Controlled procedure for identifying and safely removing lockout devices left in place without authorization. Includes verification, notification, and documentation steps to maintain system integrity and personnel safety.

Process Confirmations / Health Checks (Operations) Regular reviews to verify that standard work and process parameters are being followed correctly. Supervisors or team leaders observe operations to ensure stability, quality, and adherence to best practices.